Zella International ry – Act of constitution

Translation in English language from the original document in Finnish language named:
Perustamisilmoitus (declaration of incorporation)
Date 11.03.2024 – Time 18.21

Basic information of the association

Name: Zella International ry
Address: in Jyväskylä, Finland

Contact information

Email address: info@zellainternational.org

Website address: https://zellainternational.org/

Government

Board members are not entered in the register.

Proposed Rules

1. Name of the association and domicile

The name of the association is Zella International ry and its domicile is Jyväskylä.

2. Purpose and quality of operations Zella International’s

purpose is to facilitate and support people’s well-being, focusing especially on young people, by promoting services that aim to promote people’s leadership skills and practices. Our area of development is the preservation and dissemination of these leadership skills. promotes knowledge, leadership wisdom and management of the global challenges of the present and turns them into developing future opportunities for the good of society. To fulfill its purpose, the association:- can organize courses, training and teaching events and other similar activities- can organize competitions, shows, trips, camps and other events- can organize parties, concerts, exhibitions or other events – can maintain the association’s electronic communication channels – can publish the association’s bulletins and other communication in different communication channels – advises and guides its members – participates in public debate on matters related to the field – can collect and share information and carry out research activities – gathers the members for joint activities and maintains connections with other associations in the field – maintains a performing group made up of its members – can organize trips related to the purpose of the association for its members – can participate in the direct competition costs of its members – can acquire necessary materials and tools for the association’s use – strives to organize facilities that the association’s members can use – can make presentations and initiatives to increase hobby opportunities – can make presentations, initiatives and reports and give statements to other communities and authorities – works in cooperation with authorities, organizations, companies and individuals.

In order to support its activities, the association can, after obtaining the relevant permit if necessary: – organize paid events- accept grants, donations and bequests- engage in catering activities in connection with the events it organizes- do help work- enter into sponsorship agreements.

3. Membership

A person who accepts the purpose of the association can be accepted as a full member of the association. A private person or a legal entity that wants to support the purpose and operation of the association can be accepted as a beneficial member. Full members and supporting members are approved by the board of the association upon application. A person who has significantly promoted and supported the association’s activities can be invited as an honorary chairman or an honorary member at the board’s proposal at the association’s meeting.

4. Joining and membership fee

The annual meeting decides on the amount of the joining fee and the annual membership fee to be collected from regular members and paying members separately for each group of members. The honorary chairman and honorary members do not pay membership fees.

5. The affairs of the Association are managed by the board, which includes the chairman elected at the annual meeting and 2 to 4 other regular members.

The term of office of the board is one calendar year. The board elects a vice-chairman from among its members and hires a secretary, treasurer and other necessary officials from among its members or from outside. The board meets at the invitation of the chairman or, in his absence, the vice-chairman, when they deem it necessary or when at least half of the board members demand it. The board has a quorum when at least half of its members, including the chairman or vice chairman, are present. Votes are decided by an absolute majority. In the event of a tie, the chairman’s vote will decide, but in elections, the lottery will be held.

6. Writing the name of the association

The name of the association is written by the chairman of the board alone.

7. Accounting period

The association’s accounting period is a calendar year.

8. Meetings of the association

The meeting of the association can be attended if decided by the board of directors or the association’s meeting also by mail or by means of a telecommunications connection or other technical aid during or before the meeting. The association’s meeting approves the voting and election order. The association’s annual meeting is held annually on a date determined by the board in January-May. At the association’s meetings, each full member, honorary chairman and honorary member has one vote. A supporting member has the right to attend and speak at the meeting. Unless otherwise specified in the rules, the decision of the association’s meeting will be the opinion that has been supported by more than half of the votes cast. In the event of a tie, the vote of the chairman of the meeting will decide, but in the case of elections, a lottery will be held.

9. Convening the association’s meetings

The board must convene the association’s meetings at least 14 days before the meeting. The meeting invitation must be sent to members: – by letter or e-mail – on the association’s website or in a social media group used by the association.

10. Annual meeting

The following matters are discussed at the association’s annual meeting:

1. Opening of the meeting

2. the chairman of the meeting, the secretary, two minute inspectors and, if necessary, two tellers are elected

3. state the legality and quorum of the meeting

4. the agenda of the meeting is approved

5. the financial statements, annual report and statement of operational inspectors/auditors are presented

6. it is decided on the confirmation of the financial statements and the granting of discharge from liability to the board of directors and other responsible persons

7. the action plan, the income and expenditure estimate and the amounts of joining and membership fees are confirmed

8. the chairman of the board and other members are elected

9. one or two auditors and deputy auditors or one or two auditors and deputy auditors are elected

10. other matters mentioned in the meeting invitation will be discussed. If a member of the association wants to have a matter discussed at the association’s annual meeting, he must notify the board of directors in writing in good time so that the matter can be included in the meeting invitation.

11. Changing the rules and dissolving the association

The decision to change the rules and dissolve the association must be made by a majority of at least three-fourths (3/4) of the votes cast at the association’s meeting. The meeting invitation must mention changing the rules or dissolving the association. When the association is dissolved, the association’s funds are used to promote the purpose of the association in the manner determined by the meeting deciding on the dissolution. When the association becomes liquidated, its assets are used for the same purpose.