Zella International ry Current rules
(English version of the original document “Voimassaolevat säännöt” that is available in the members’ area in its original Finnish language for all Zella International members)
Start of validity: 12.03.2024 09:27:56
1. Name and registered office of the association
The name of the association is Zella International ry and its seat is in Jyväskylä.
2. Purpose and quality of operation
The purpose of Zella International is to facilitate and support people’s well-being, focusing especially on young people, by promoting services that aim to support people’s management skills and practices.
Our area of development is the preservation and dissemination of leadership skills. to favor knowledge, leadership wisdom and management of the current global challenges and to transform the ever-evolving future opportunities for the good of society.
To fulfill its purpose, the association:
- can organize courses, training and teaching events and other similar activities
- can organize competitions, shows, trips, camps and other events
- can organize parties, concerts, exhibitions or other events
- can maintain the association’s electronic communication channels
- can publish the association’s bulletins and other communications in different communication channels
- advises and guides its members
- participates in public debate in matters related to the sector
- can collect and share information and carry out research activities
- brings the members together for joint activities and maintains connections with other associations in the field
- maintains a performing group consisting of its members
- can organize trips related to the purpose of the association for its members
- can participate in the direct competition costs of its members
- can acquire necessary materials and tools for the use of the association
- strives to arrange facilities that the association’s members can use
- can make presentations and initiatives to increase hobby opportunities
- can make presentations, initiatives and reports and give statements to other communities and authorities
- cooperates with authorities, organizations, companies and individuals
To support its activities, the association can, after obtaining the relevant permit if necessary:
- organize paid events
- accept grants, donations and bequests
- engage in serving activities in connection with the events it organizes
- do manual work
- conclude sponsorship agreements
3. Members
A person who accepts the purpose of the association can be accepted as a full member of the association. A private person or a legal entity that wants to support the purpose and activities of the association can be accepted as a beneficial member. Full members and supporting members are approved by the association’s board upon application. A person who has significantly promoted and supported the association’s activities can be invited as honorary chairman or honorary member at the board’s proposal at the association’s meeting.
4. Joining and membership fee
The annual meeting decides on the amount of the joining fee and the annual membership fee to be collected from full members and supporting members separately for each group of members. The honorary chairman and honorary members do not pay membership fees.
5. Government
The association’s affairs are handled by the board, which includes the chairman elected at the annual meeting and 2-4 other regular members.
The board’s term of office is a calendar year.
The board elects a vice-chairman from among its members and hires a secretary, treasurer and other necessary officials from among its members or from outside. The board meets at the invitation of the chairperson or the vice chairperson when he or she is unable to meet, when they deem it necessary or when at least half of the board members require it. The board has a quorum when at least half of its members, including the chairman or vice-chairman, are present. Votes are decided by an absolute majority vote. In the event of a tie, the chairman’s vote decides, but in elections, a lottery is held.
6. Writing the name of the association
The name of the association is written by the chairman of the board alone.
7. Financial period
The association’s accounting period is a calendar year.
8. Association meetings
The meeting of the association can be attended, if the board or the meeting of the association so decides, also by mail or with the help of a telecommunication connection or other technical aid during the meeting or before the meeting. The association’s meeting approves the voting and election order.
The association’s annual meeting is held every year on a date determined by the board in January-May.
Each regular member, honorary chairman and honorary member has one vote at the association’s meetings. A member in favor has the right to attend and speak at the meeting. The decision of the association’s meeting will be, unless otherwise stipulated in the rules, the opinion supported by more than half of the votes cast.
In the event of a tie, the vote of the chairman of the meeting will decide, but in the case of elections, there will be a lottery.
9. Convening the association’s meetings
The board must convene the association’s meetings at least 14 days before the meeting.
The meeting invitation must be sent to members:
- by letter or email
- on the association’s website or in a social media group used by the association
10. Annual meeting
The following matters will be discussed at the association’s annual meeting:
1. opening of the meeting
2. the chairman of the meeting, the secretary, two auditors of the minutes and, if necessary, two tellers are elected
3. state the legality and quorum of the meeting
4. the agenda of the meeting is approved
5. financial statements, annual report and statement of operational inspectors/auditors are presented
6. it is decided on the confirmation of the financial statements and the granting of discharge from liability to the board of directors and other responsible parties
7. the action plan, income and expenditure estimate and the amounts of joining, and membership fees are confirmed
8. the chairman of the board and other members are elected
9. one or two auditors and deputy auditors or one or two auditors and deputy auditors are elected
10. other matters mentioned in the meeting invitation are discussed.
If a member of the association wants to have a matter discussed at the annual meeting of the association, he must notify the board in writing in good time that the matter can be included in the meeting notice.
11. Changing the rules and dissolving the association
The decision to change the rules and dissolve the association must be made by a majority of at least three-fourths (3/4) of the votes cast at the association meeting. The meeting invitation must mention the change of the rules or the dissolution of the association. In the event of the association’s dissolution, the association’s funds will be used to promote the association’s purpose in the manner determined by the meeting deciding on the dissolution. When the association becomes liquidated, its assets are used for the same purpose.